Administrative and Accounting Assistant

*Administrative Assistant Duties:* - Edit Timecard corrections for all projects on a tight schedule Friday afternoons & Monday to ensure completion by Tuesday morning for Payroll.
- Assists AP with processing invoices in Bill.
com on a weekly basis as time allows.
- Orders and maintains office & kitchen supplies to keep the office running smoothly.
-Assist with insurance requests & renewals for existing customers and new certificate requests for new projects and maintenance customers.
- Manages business license renewals to ensuring we are in compliance.
- Open, scan, and distribute incoming mail to appropriate department/ person.
*Accounting Assistant Duties: * - Perform various accounting tasks, including but not limited to: data entry, credit card reconciliation, and job coding.
- Maintain accurate and up-to-date records of financial transactions.
- Create invoices in Sage 300 CRE & upload/ process to various portals (such as Taulia, Smartsheet's, and Corrigo - Assist with Accounts Receivables collections - Process invoices, payments, and expense reports.
- Assist with payroll processing using ADP Run.
- Collaborate with other departments to ensure accurate and timely financial information.
*Overall Skills:* - Excellent organizational and time management skills.
- Strong analytical and problem-solving abilities.
- Knowledge of basic accounting principles and practices.
- Proficiency in using accounting software such as Sage CRE and/or Quickbooks.
- Attention to detail and accuracy in data entry and record keeping.
- Ability to work independently and as part of a team.
Please note that this job description is intended to provide a general overview of the position.
Duties and responsibilities may vary depending on the specific needs of the company.
Job Type: Full-time Pay: $20.
60 - $24.
81 per hour Benefits: * 401(k) * 401(k) matching * Dental insurance * Health insurance * Life insurance * Paid sick time * Paid time off * Vision insurance Physical setting: * Office Schedule: * 8 hour shift Work Location: In person