JOB
Are you looking for an exciting and fast-paced career? Consider the California State Senate and be part of an organization that serves to strengthen the State through dedicated service to all.
We are looking for enthusiastic and motivated individuals to join our team.
If you are interested in a challenging opportunity in a high-energy, team-oriented environment, you are encouraged to apply.
BASIC FUNCTIONS:
Under the direct supervision of the Deputy Secretary for Fiscal Affairs and Deputy Director of Accounting, the Executive Assistant is responsible for performing data entry for accounts payable functions and other administrative responsibilities.
Duties include processing claims using proper coding, recording, and reconciliation of payment transactions following Senate policy and procedures and State Controller’s Office (SCO) rules and regulations.
DUTIES:
Under the supervision of the Deputy Secretary for Fiscal Affairs and the Deputy Director of Accounting, the Executive Assistant will serve as the primary person responsible for answering phones, processing daily mail, ordering supplies, monitoring and responding to email inquiries and claims submissions, and scanning and converting documents.
The Executive Assistant will provide help-desk services, customer service, and staff training; communicate with the State Controller’s Office (SCO) regarding Senate warrant inquiries; assist in the updating and maintenance of the Senate Accounting Administrative Manual; and participate in the training and implementation of Accounting Department systems.
Other duties as assigned.
DESIRABLE SKILLS AND KNOWLEDGE:
Ideal candidates will have experience working in a fast-paced office environment.
The Executive Assistant must be able to work independently as well as function effectively within a team.
Successful candidates will have the ability to complete tasks on time following policies and procedures; a self-starter with attention to detail, the ability to prioritize and manage multiple tasks in a fast-paced environment; possess excellent organizational, communication, and interpersonal skills; the ability to maintain confidentiality and establish and maintain cooperative relationships with legislative staff and the general public.
Candidates should be proficient in Microsoft Office Excel, Word, Outlook and 10-key (must be able to develop and use Excel spreadsheets).
Candidates must possess a high level of integrity, and demonstrate reliability and flexibility.
Must have knowledge and ability to research discrepancies.
EDUCATION AND QUALIFICATIONS:
High school diploma required.
Bachelor’s degree preferred.
Please include verification of your degree with your completed application.
Candidates should have administrative experience and the ability to facilitate and foster a cohesive teamwork environment that functions effectively.
If you are offered this position and you are vaccinated (for COVID-19), you will be required to submit a copy of your COVID vaccination card with your new hire paperwork.
LOCATION, SALARY AND FILING DATE:
This position is located in Sacramento, CA.
Final salary will be commensurate with experience and education.
Seniority and significant experience are required to reach the higher end of the salary range.
Applications will be accepted until the position is filled.
BENEFITS:
The Senate offers a competitive benefits package, which includes:
Health
Dental
Vision
California Public Employees Retirement System (CalPERS)
401(k) and 457 plans
Flexible spending accounts
HOW TO APPLY:
Please visit the Senate Careers Page at www.
senate.
ca.
gov/senatejobs to apply.
A cover letter, and resume are required in addition to the Senate application.
If you are unable to complete the online application, please email all required documentation to the contact listed below.
Gail Lang, Deputy Secretary for Fiscal Affairs
Office of Senate Accounting
Gail.
Lang@sen.
ca.
gov
The California State Senate values diversity at all levels of the organization and is committed to fostering an environment in which employees from a variety of backgrounds, cultures, and personal experiences are welcomed and can thrive.
The Senate believes the diversity of our employees and their unique ideas inspire innovative solutions to strengthen our ability to support the legislature.
Join the California State Senate and help us support California communities.
Date Posted 01/10/2024
Whatsapp
