Accounts Receivable Specialist

Position Overview: The Accounts Receivable Specialist plays a vital role in the finance and accounting department by managing and overseeing the company's accounts receivable processes.
The primary responsibility of this role is to ensure the timely collection of outstanding payments from customers while maintaining positive relationships with clients.
The Accounts Receivable Specialist will handle invoicing, credit control, payment tracking, and reconciliations.
This position requires meticulous attention to detail, strong analytical skills, excellent communication abilities, and a dedication to maintaining accurate financial records.
Responsibilities: Invoicing and Billing: Generate and issue accurate and timely invoices to customers for products or services rendered.
Ensure invoices are prepared according to established company policies and adhere to relevant billing guidelines.
Review billing information for accuracy, including pricing, discounts, and applicable taxes.
Payment Processing and Tracking: Monitor incoming payments and ensure that they are applied correctly to customer accounts.
Process payments received via various methods, such as credit cards, electronic transfers, and checks.
Follow up on any overdue payments and initiate necessary collection actions.
Maintain accurate and up-to-date records of payment transactions.
Credit Control: Evaluate creditworthiness of new and existing customers by analyzing credit reports and payment histories.
Establish and enforce credit limits for customers, ensuring appropriate risk management.
Monitor customer accounts to identify potential payment issues and proactively address them.
Communicate with customers regarding overdue payments and negotiate payment plans or resolutions.
Reconciliation and Reporting: Conduct regular reconciliations of accounts receivable records to ensure accuracy and integrity.
Prepare accounts receivable aging reports to monitor the status of outstanding invoices and track collection efforts.
Assist in the preparation of financial reports related to accounts receivable for management review.
Customer Relations: Respond promptly and professionally to customer inquiries related to billing and payments.
Maintain positive relationships with customers, resolving any disputes or discrepancies in a courteous manner.
Collaborate with the sales and Business Development teams to address customer concerns effectively.
Process Improvement: Identify opportunities to enhance accounts receivable processes and implement efficiency improvements.
Work closely with the management team to streamline processes and contribute to overall company effectiveness.
Requirements: Associate degree in accounting, Finance, or a related field is preferred.
Proven experience as an Accounts Receivable Specialist or a similar role.
Strong understanding of accounting principles and practices related to accounts receivable.
Proficiency in using accounting software and financial systems such as QuickBooks Enterprise.
Excellent knowledge of MS Excel for data analysis and reporting.
Outstanding organizational skills and ability to prioritize tasks effectively.
Strong communication skills to interact with customers and internal teams.
Demonstrated ability to handle sensitive and confidential information with discretion.
Attention to detail and accuracy in all work performed.
Problem-solving skills and the ability to resolve payment-related issues tactfully.
Part Time Position with opportunity to become Full Time.
Compensation: $22/hour (Bonus opportunity available) Benefits: Monday to Friday (No weekends or Nights).
Paid Holidays.
Paid Time Off.
Positive working environment.
This job description is not intended to be all-inclusive, and the employee will also perform other reasonably related business duties as assigned by immediate supervisor and other management as required.
The Company reserves the right to revise or change duties as the need arises.
This job description does not constitute a written or implied contract of employment.